Planning your wedding stationery doesn't have to be overwhelming. From your first save the date to your final thank you card, this checklist covers exactly what you need, when to order it, and which pieces are optional.
Whether you're planning a wedding at home or celebrating abroad, use this guide to build a stationery suite that's both beautiful and practical.
Before the Wedding
Save the Dates (Optional)
When to send: 6–8 months before a local wedding, 9–12 months for a destination wedding or one over a holiday weekend.
Save the dates let guests know your wedding date before your formal invitations are ready, especially useful if you're marrying during peak season or asking guests to travel.
- Wedding date
- Your names
- Wedding location (optional)
- Wedding website (optional)
Wedding Invitations (Essential)
When to order: 6–8 months before, so you have time for design, proofing, and printing. When to send: 3–6 months before, giving guests enough notice to plan and RSVP.
Your invitation is the heart of your wedding stationery, it gives guests everything they need to celebrate with you.
Include:
- Names
- Wedding date
- Ceremony venue and time
- Reception details
- RSVP deadline
RSVP Details (Optional)
Make it easy for guests to confirm attendance. You might also ask for:
- Meal choices
- Dietary requirements
- Song requests
Details Card (Optional)
If you have a lot of information to share, keep your main invitation clean by including a separate details card covering:
- Accommodation
- Transport
- Wedding website
- Dress code
- Gift information
- Directions
On the Day
These pieces help your wedding feel coordinated from the moment guests arrive.
Welcome Sign — greets guests as they arrive and sets the tone for the day. Shop →
Table Plan — helps guests find their table quickly, especially once you're past a handful of guests. Shop →
Place Cards — shows guests exactly where to sit, if you're assigning individual seats rather than just tables. Shop →
Menus — a nice finishing touch that lets guests know what's being served, especially useful for set menus. Shop →
Order of the Day (Optional) — a simple schedule sign so guests know what's happening and when, without needing to ask. Shop →
Unplugged Ceremony Sign (Optional) — asks guests to keep phones away during the ceremony.
After the Wedding
Thank You Cards
Thank your guests for celebrating with you and for any gifts you've received. Aim to send these within 2–3 months of your wedding.
Wedding Stationery Timeline
| Timeline | What to do |
|---|---|
| 9–12 months before | Send save the dates (destination or holiday-weekend weddings) |
| 6–8 months before | Send save the dates (local weddings) / order invitations |
| 3–6 months before | Send invitations |
| 4–6 weeks before | RSVP deadline, finalise guest numbers |
| 2–4 weeks before | Order table plan, menus, place cards, and on-the-day signage |
| Wedding day | Celebrate! |
| Within 2–3 months after | Send thank you cards |
Printed or Digital?
Most of our designs are available as either professionally printed stationery or print-ready digital files.
Printed stationery is ideal if you'd like everything professionally printed and delivered to your door — no printing to sort out yourself.
Digital files are ideal if you're short on time, planning a destination wedding, or would rather arrange your own printing. Digital downloads are typically ready within 24 hours.
Read our full guide to digital vs. printed wedding stationery →
Your Checklist
Before the Wedding
- ☐ Save the Dates (optional)
- ☐ Wedding Invitations
- ☐ RSVP Details (optional)
- ☐ Details Card (optional)
On the Day
- ☐ Welcome Sign
- ☐ Table Plan
- ☐ Place Cards
- ☐ Menus
- ☐ Order of the Day (optional)
- ☐ Unplugged Ceremony Sign (optional)
After the Wedding
- ☐ Thank You Cards
Frequently Asked Questions
Do I need all of these? Not at all. Every wedding is different, some couples order just invitations and a welcome sign, others build a full matching suite from save the date through to thank you cards.
Can everything match? Yes. Our styles: Retro, Floral, Hand-Drawn, and Minimal, are designed to work as a full coordinated suite, so your save the dates, invitations, and on-the-day stationery can all share the same look.
Can I order printed or digital? Yes, on nearly every item. Choose whichever suits your timeline, budget, and how much of the printing you want to handle yourself.
How far in advance should I order everything? Use the timeline above as a guide, working backwards from your wedding date. As a rule, the more guests are travelling, the earlier you should send save the dates and invitations.